Human Resources

We at SMCCCD are grateful to have a community of students, faculty, staff and administrators who have been willing to adapt to the rapidly changing and genuinely challenging circumstances of the COVID-19 epidemic. It has demanded that we alter the way we conduct our academic and business operations at SMCCCD in an incredibly short period of time. Below is information we hope will help answer some of your questions and aid you in performing your jobs in these unprecedented times.

COVID-19 Related Updates - Due to ongoing COVID-19 developments, please always refer to the SMCCCD Coronavirus (COVID-19) website for up-to-date news. For COVID FAQs please visit SMCCCD Coronavirus FAQs (COVID-19).

Human Resources Bulletin - 04/24/20   I 05/07/20   I 08/18/20  

10/01/2022 Update:

Assembly Bill 152 extends California’s COVID-19 supplemental paid sick leave (SPSL) to December 31, 2022.  The legislation does not increase the total allotment of SPSL available to eligible employees.  Employees who have used some SPSL on or after January 1, 2022 are only entitled to take up to the remaining balance of the total allotment.  The key provisions of SPSL have not changed and are listed below.

WHO IS ELIGIBLE:

·         An employee unable to work or telework because of a qualifying reason.

WHAT ARE THE QUALIFYING REASONS:

 Sick Leave Bank One (Up to 40 hours; prorated for part-time employees):

·         Vaccine-Related: The covered employee is attending a vaccine or booster appointment for themselves or a family member or cannot work or telework because they have vaccine--related symptoms or are caring for a family member with vaccine-related symptoms.  For each vaccination or booster appointment and any consequent side effects an employee may use up to 3 days, unless a health care provider verifies that more recovery time is needed.

·         Caring for Yourself: The employee is subject to quarantine or isolation period related to COVID-19 as defined by an order or guidance of the California Department of Public Health, the federal Centers for Disease Control and Prevention, or a local public health officer with jurisdiction over the workplace; has been advised by a healthcare provider to quarantine; or is experiencing COVID-19 symptoms and seeking a medical diagnosis.

·         Caring for a Family Member* : The covered employee is caring for a family member who is subject to a COVID-19 quarantine or isolation period or has been advised by a healthcare provider to quarantine due to COVID-19, or is caring for a child whose school or place of care is closed or unavailable due to COVID-19 on the premises

Sick Leave Bank Two  (up to an additional 40 hours; prorated for part-time employees):

·         The covered employee tests positive for COVID-19

·         The covered employee is caring for a family member* who tested positive for COVID-19.

*A family member includes a child, parent, spouse, registered domestic partner, grandparent, grandchild, or sibling.

ADDITIONAL INFORMATION:

For additional information on SPSL, please view the following:

·         Link to the State Department of Industrial Relations 2022 COVID-19 Supplemental Paid Sick Leave Poster:  2022 SPSL Poster (ca.gov)   

·         Link to the State Department of Industrial Relations 2022 COVID-19 Supplemental Paid Sick Leave FAQs:  2022 SPSL FAQs (ca.gov)

·         District Downloads

In order to utilize this leave please complete the 2022 COVID-19 Supplemental Paid Sick Leave Form.  Report your COVID-19-related absence by completing your leave report on WebSMART and entering hours under leave code SPL.  For faculty, please complete an absence affidavit and enter hours under leave code SPL.  

If you have any questions, please contact Jim Vlahos at vlahosjames@smccd.edu.

Health and Wellness

We have compiled a list of resources that may be useful in supporting the success of our staff during these challenging times.

• Employee Assistant Program
  

  • The District’s employee assistance provider Claremont EAP has established a COVID19 Resource Center with links to global news sources as well as materials from Claremont EAP.

  • If you are a full-time benefitted employee in need of mental health resources, download this EAP Summary of Benefits  .

  • Employee Assistant Program - Orientation Video

• Webinars

• • Keep Calm & Carry On
    (60 Minutes) 

    • Strategies to tackle feelings of anxiety and stress
    • Practical techniques for working from home
    • Ways to address signs of panic in the workplace
    • When to reach out for further help and support

• • Estate Planning Essentials

• • • Watch this video on Estate Planning Essentials: In the Wake of Coronavirus.

• Additional Information
• Living with Uncertainty  
• Self Isolation 101  

• Mask Etiquette  

 

Working From Home

• • Working From Home - Guidelines   

• • Working from Home - Ergonomics Presentation   As we move into the world of working remotely, ergonomics becomes an important risk management tool to ensure we are safe when working from home or other remote locations

• • Working from Home - Ergonomic Request Form Please complete this form if you are requesting a virtual work place assessment.

• Staying Healthy at Home - San Mateo Athletic Club has posted a wealth of resources for exercising and staying healthy during the shelter-in-place order.

Retirement Plan Provisions of CARES Act

The COVID-19 stimulus package has provisions regarding retirement plans, including expanded and penalty-free withdrawal rights, expanded loan rights, extended rights to repay loans and withdrawals, and a deferral of mandatory distributions. Please contact the retirement plan provider or Human Resources for additional information.