Return Information for Employee

The District has completed its phased in approach for a full return to campus. Instructional, student, and operational services are available to support employees. This page will provide you with the most up-to-date information as you transition back to on-site work locations.

Vaccine InformationGet a Covid-19 Test
Covid-19 Exposure Report →
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Fully vaccinated individuals are well-protected from serious illness due to known COVID-19 variants including Delta variants, and vaccinating as many people as possible, as soon as possible, continues to be our best defense against severe COVID-19 infection, and the harm it can do to our region. Vaccines are safe, effective, free, and widely available to everyone 12 and older.

The Board of Trustees has adopted policy (BP 2.90)   that requires COVID-19 vaccines for all employees.

Exceptions may be granted following federal or state guidelines:

  • Medical issue or disability, or
  • Sincerely-held religious belief

Individuals who have recovered from a COVID-19 infection are still required to obtain a COVID-19 vaccine

Those who qualify as exempt are subject to other safety measures in accordance with Cal/OSHA regulations and public health safety measures.

Attestation documentation confirm 95% of employees across the district are fully vaccinated.

If you have not yet been vaccinated and can medically do so, visit https://myturn.ca.gov/ to schedule an appointment. Additional information on vaccines can be accessed here.

Booster vaccinations are recommended, click here for more information. 

Complete the vaccination documentation process below:

  1. Log into Websmart and select the “employee” tab
  2. Click on the “COVID Vaccination” link at the bottom of that page
  3. Select “Fully vaccinated”
  4. Enter two dose dates for Moderna and Pfizer or one dose date for Johnson & Johnson AND upload a digital copy (jpeg, tiff, or pdf) of vaccination card or California digital vaccination record

If you find technical issues while uploading your vaccination information:

Employees seeking a COVID-19 vaccination exemption may:

A human resources representative will make every effort to review the request and provide a determination within 5 working days. Please make sure when filling out the form to submit all requested information and documentation. Approved exemptions do not preclude employees from working on-site.

Some employees may have circumstances that will prevent them from returning to on-site work immediately.

  1. For those employees who have a medical-related issue, contact the District Human Resources Office by completing a request form here to begin an interactive process
  2. For non-medical accommodation requests, employees should first speak with their supervisors to discuss their circumstances and requests. Guidance will be provided to managers next week to assist in processing these requests.

The Board of Trustees has recently modified the District’s face masking requirement, utilizing the Centers for Disease Control and Prevention COVID Community Level coding system.. 

The updated masking requirements, as outlined below, are effective until further notice, and apply to all students, employees, and visitors, regardless of vaccination status. 

CDC COVID Community Level 

SMCCCD Face Masking Requirement 

Additional CDC Guidance 

LOW  

Face mask is recommended, but not required 

 

MEDIUM  

Face mask is required while indoors in any District facility 

HIGH  

Face mask is required while indoors in any District facility 

*At levels where masking is required, the exemption of not wearing a mask while actively eating or drinking still applies. 

To track the San Mateo County’s COVID Community Level, visit the Centers for Disease Control and Prevention website. 

 

**Face covering   means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers. A face covering has no visible holes or openings and must cover the nose and mouth. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric. Surgical masks or higher-level respirators (e.g., N95s, KN95s, KF94s) with good fit are recommended.

Surgical and N95 masks masks are located throughout all occupied buildings.

Face Covering Sign  

Employees are required to self-assess for signs and symptoms of COVID-19 prior to entering any district building.  

Signs are posted at each building entrance to prompt individuals for self-assessment of the following symptoms:  fever, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, sore throat, abdominal pain/diarrhea, or new loss of taste or smell. 

If an individual self-assesses any symptom(s), they cannot enter the building and must leave campus grounds immediately. Follow reporting procedures as outlined by the SMCCCD COVID Written Prevention Plan for further guidance. 

COVID Symptoms Self-Assessment Sign  

Any employee experiencing symptoms of illness (i.e. fever, aches, chills, coughs, etc.) should stay home and attend to their health and wellbeing and to mitigate spread to others in their workspaces. Contract tracing protocols per San Mateo County Health will still be in effect. The Isolation / Exposure / Quarantine Decision Tree   will be used to determine appropriate directives. 

If you have tested positive or are experiencing COVID-19 symptoms:

If you think you may have been exposed to someone who tested positive:

 

See the SMCCCD Program Prevention Plan regarding Investigating, Responding, Reporting, and Record Keeping COVID-19 Cases.

Free PCR COVID-19 Testing throughout the San Mateo County Community College District via COVID Clinic and San Mateo County / Logistic Health Incorporated

San Mateo County Community College District, through its partnerships provides free PCR testing to students, employees, and the public. Click here for more information on how to schedule an appointment.

Employees who cannot get vaccinated for COVID-19, receive an approved medical or sincerely held religious belief exemption, and who are accessing campus are required to be tested weekly (SMCCCD COVID-19 Program Prevention Plan  ), at no cost, through district approved Virus Geeks COVID-19 testing services.

 

COVID-19 Program Specialists

Cañada College

Kate Yamahiro
Building 21, Room 104
650-381-3574
yamahirok.edu

Juan Cornejo

Contact me:
Mon - Thu: 9am - 6pm

 

College of San Mateo

Edgardo Molina Carlos
Building 1, Room 139
650-378-7289 molinacarlose@smccd.edu

Edgardo Headshot

Contact me:
Mon - Thu: 9am - 6pm

 

Skyline College

Rubielyn Bactad-Ruiza
Building 4, Room 146
650-738-7517
bactadruizar@smccd.edu

Rubielyn Bactad-Ruize

Contact me:
Mon - Thu: 9am - 6pm

Employees may request the following equipment and supplies:

  • N-95 respirator and/or face shield for voluntary use to wear while on site
    • Request through your supervisor or your Division Office.
  • Face coverings (surgical masks) located in key campus areas restock
    • Request through your supervisor or your Division Office. 
  • Hand sanitizer, sanitizing wipes, paper towels
    • Request through your supervisor or your Division Office.

See the SMCCCD Program Prevention Plan regarding Face Coverings & Personal Protective Equipment and Sanitization & Hygiene for more detailed information.

The following Sanitization and Hygiene strategies are identified to mitigate the spread of COVID-19. The CDC has determined that COVID-19 is predominantly transmitted via aerosolized droplets from person to person. However, effective cleaning and disinfecting may contribute to the slowing of COVID-19 virus transmission.

Facilities Custodians clean and disinfect at least once daily:

  • High use community spaces: in-use classrooms, break rooms, work rooms, conference rooms, etc.
  • High touch points: handrails, door handles, elevator buttons, etc.
  • Restrooms

All campus community members are expected to participate in:

  • Effective hand hygiene by washing and sanitizing hands frequently
  • Sanitizing the furniture, fixtures, and equipment they touch and use

The District Facilities Team continues to assess and address any safety issues (indoors and outdoors) on campuses and the District office. The District facilities are clean and meet Cal/OSHA requirements. Appropriate ventilation/filtration and sanitation protocols are in place (or alternatives have been identified) for buildings to ensure compliant working conditions.

See the SMCCCD Program Prevention Plan regarding COVID-19 Workplace Safety Assessment considerations.

Ventilation Resources:

All campus activities and events are resumed through normal operations. 

  • All employees and students approved to access campus facilities may engage in in-person campus activities.
  • The public and visitors may also engage in in-person campus activities if they comply with district safety guidelines and other policies. Vaccination verification will not be requested.

A record including date of event, timeframe, name of participants, phone, email is recommended should follow up COVID-19 tracing be necessary.

Employees who need to have technology reconnected in their workspace should submit an IT Help Desk ticket as soon as possible at this link. Employees who borrowed equipment (i.e. chairs, monitors, etc.) and supplies from their workspaces should bring those items to their workspaces, including peripheral cables, dongles etc. Any equipment that was damaged during home use should be reported to ITS or your supervisor as soon as possible.

Return to On-Site Work Briefing

On August 10th, Chancellor Claire hosted a Districtwide Briefing to provide updates about returning to on-site work, and the college presidents hosted Town Hall Meetings to provide further site-specific information and answer questions from attendees.

The recordings of the briefing and town hall meetings can be accessed below:

Student Vaccination Requirements Briefing

On September 22nd, Chancellor Claire hosted a Districtwide Briefing on the processes relating to implementing student vaccination requirements. 

The recording from that briefing can be accessed below: