Return Information for Employees


Returning On-Site

The District is utilizing a phased approach in returning personnel to in-person work; this will allow for an orderly transition that does not overwhelm District facilities or ITS teams, and makes returning on-site services seamless for students who will be accessing campus offices.

Administrators, Managers and Supervisors

Beginning the week of August 2, 2021, administrators, directors, managers and supervisors transitioned back to their on-site offices.

Classified Personnel

Beginning the week of August 16, 2021, student and administrative services and classified personnel returned to in-person, on-site work. Managers are working with their teams to identify which services and employees will return at specific times. Hybrid schedules are being implemented when possible.

Faculty

For fall semester, if scheduled to teach in person, faculty will teach on campus in accordance with their schedules. If scheduled to teach online, faculty may access campuses, at their discretion, but are not required to do so per the negotiated MOU with AFT. Counseling and library faculty are transitioning in phased return coinciding with the beginning of the fall 2021 semester. Full return of on-site instruction and student support services is expected by January 3, 2022.


Vaccination and Documentation Requirements

Fully vaccinated individuals are well-protected from serious illness due to known COVID-19 variants including Delta variants, and vaccinating as many people as possible, as soon as possible, continues to be our best defense against severe COVID-19 infection, and the harm it can do to our region. Vaccines are safe, effective, free, and widely available to everyone 12 and older.

The Board of Trustees has adopted policy (BP 2.90)   that requires COVID-19 vaccines for all employees.

Exceptions may be granted following federal or state guidelines:

  • medical issue or disability, or
  • sincerely-held religious belief

Individuals who have recovered from a COVID-19 infection are still required to obtain a COVID-19 vaccine

Those who qualify as exempt are subject to other safety measures in accordance with Cal/OSHA regulations and public health safety measures.

Attestation documentation confirm 93% of employees across the district are fully vaccinated.

If you have not yet been vaccinated and can medically do so, visit https://myturn.ca.gov/ to schedule an appointment. Additional information on vaccines can be accessed here.

Complete the vaccination documentation process below:

  1. Log into Websmart and select the “employee” tab
  2. Click on the “COVID Vaccination” link at the bottom of that page
  3. Select “Fully vaccinated”
  4. Enter two dose dates for Moderna and Pfizer or one dose date for Johnson & Johnson AND upload a digital copy (jpeg, tiff, or pdf) of vaccination card or California digital vaccination record

If you find technical issues while uploading your vaccination information:


Medical and Religious Beliefs Exemptions

Employees seeking a COVID-19 vaccination exemption may:

A human resources representative will make every effort to review the request and provide a determination within 5 working days. Please make sure when filling out the form to submit all requested information and documentation. Approved exemptions do not preclude employees from working on-site.


Accommodation Requests

Some employees may have circumstances that will prevent them from returning to on-site work immediately.

  1. For those employees who have a medical-related issue, contact the District Human Resources Office by completing a request form here to begin an interactive process
  2. For non-medical accommodation requests, employees should first speak with their supervisors to discuss their circumstances and requests. Guidance will be provided to managers next week to assist in processing these requests.

Face Covering Requirements

San Mateo County Health Orders   require wearing a well-fitting mask indoors in public settings. Indoor settings, whether public or private, are higher risk for COVID-19 transmission, especially when individuals are with others they do not live with.

All employees, students and visitors entering any District facility are required to wear a face covering** in all indoor settings, regardless of vaccination status through Fall semester. Signage to this effect has been posted in all buildings throughout the District. Face coverings are not required only when actively eating or drinking in designated areas

**Face covering means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers. A face covering has no visible holes or openings and must cover the nose and mouth. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric.

You may request a face covering through key offices around campus if you misplaced yours.


Requesting Personal Protective Equipment and Sanitization Supplies

Employees may request the following equipment and supplies:

  • N-95 respirator and/or face shield for voluntary use to wear while on site
  • Face coverings (surgical masks) located in key campus areas restock
    • Request through your supervisor or your Division Office. They will request directly through campus Public Safety.
  • Hand sanitizer, sanitizing wipes, paper towels
    • request through your supervisor or your Division Office. They will request directly through campus facilities.

See the SMCCCD Program Prevention Plan regarding Face Coverings & Personal Protective Equipment and Sanitization & Hygiene for more detailed information.


Building Health Safety and Ventilation

The District Facilities Team continues to assess and address any safety issues (indoors and outdoors) on campuses and the District office. The District facilities are clean and meet Cal/OSHA requirements. Appropriate ventilation/filtration and sanitation protocols are in place (or alternatives have been identified) for buildings to ensure compliant working conditions.

See the SMCCCD Program Prevention Plan regarding COVID-19 Workplace Safety Assessment considerations.

View a briefing on the buildings' air handling systems

Return of Workplace Equipment

Employees who need to have technology reconnected in their workspace should submit an IT Help Desk ticket as soon as possible at this link. Employees who borrowed equipment (i.e. chairs, monitors, etc.) and supplies from their workspaces should bring those items to their workspaces, including peripheral cables, dongles etc. Any equipment that was damaged during home use should be reported to ITS or your supervisor as soon as possible.


Experiencing Symptoms, Test Positive, or Exposed?

Any employee experiencing symptoms of illness (i.e. fever, aches, chills, coughs, etc.) should stay home and attend to their health and wellbeing and to mitigate spread to others in their workspaces. Contract tracing protocols per San Mateo County Health will still be in effect.

If you have tested positive or are experiencing COVID-19 symptoms:

If you think you may have been exposed to someone who tested positive:

 

The Isolation / Exposure / Quarantine Decision Tree   will be used to determine appropriate directives.

See the SMCCCD Program Prevention Plan regarding Investigating, Responding, Reporting, and Record Keeping COVID-19 Cases.


Districtwide Briefings and Campus Town Hall Meetings

Return to On-Site Work Briefing

On August 10th, Chancellor Claire hosted a Districtwide Briefing to provide updates about returning to on-site work, and the college presidents hosted Town Hall Meetings to provide further site-specific information and answer questions from attendees.

The recordings of the briefing and town hall meetings can be accessed below:

Student Vaccination Requirements Briefing

On September 22nd, Chancellor Claire hosted a Districtwide Briefing on the processes relating to implementing student vaccination requirements. 

The recording from that briefing can be accessed below: