Return Information for Employees

The District has completed it’s phased in approach for return to campus.  Instructional, student, and operational services are available to support students and the community.

 

Information to assist District employees as you transition back to on-site work locations:

 

Vaccination and Documentation Requirements

Fully vaccinated individuals are well-protected from serious illness due to known COVID-19 variants including Delta variants, and vaccinating as many people as possible, as soon as possible, continues to be our best defense against severe COVID-19 infection, and the harm it can do to our region. Vaccines are safe, effective, free, and widely available to everyone 12 and older.

The Board of Trustees has adopted policy (BP 2.90)   that requires COVID-19 vaccines for all employees.

Exceptions may be granted following federal or state guidelines:

  • Medical issue or disability, or
  • Sincerely-held religious belief

Individuals who have recovered from a COVID-19 infection are still required to obtain a COVID-19 vaccine

Those who qualify as exempt are subject to other safety measures in accordance with Cal/OSHA regulations and public health safety measures.

Attestation documentation confirm 95% of employees across the district are fully vaccinated.

If you have not yet been vaccinated and can medically do so, visit https://myturn.ca.gov/ to schedule an appointment. Additional information on vaccines can be accessed here.

Complete the vaccination documentation process below:

  1. Log into Websmart and select the “employee” tab
  2. Click on the “COVID Vaccination” link at the bottom of that page
  3. Select “Fully vaccinated”
  4. Enter two dose dates for Moderna and Pfizer or one dose date for Johnson & Johnson AND upload a digital copy (jpeg, tiff, or pdf) of vaccination card or California digital vaccination record

If you find technical issues while uploading your vaccination information:

 


Medical and Religious Beliefs Exemptions

Employees seeking a COVID-19 vaccination exemption may:

A human resources representative will make every effort to review the request and provide a determination within 5 working days. Please make sure when filling out the form to submit all requested information and documentation. Approved exemptions do not preclude employees from working on-site.


Accommodation Requests

Some employees may have circumstances that will prevent them from returning to on-site work immediately.

  1. For those employees who have a medical-related issue, contact the District Human Resources Office by completing a request form here to begin an interactive process
  2. For non-medical accommodation requests, employees should first speak with their supervisors to discuss their circumstances and requests. Guidance will be provided to managers next week to assist in processing these requests.

Face Covering Requirements

The District will follow and maintain alignment with the masking requirements outlined and required by San Mateo County Public Health, not adopt new or different District standard for masks. San Mateo County Health Orders     require wearing a well-fitting mask indoors in public settings. Indoor settings, whether public or private, are higher risk for COVID-19 transmission, especially when individuals are with others they do not live with.

All employees, students and visitors entering any District facility are required to wear a face covering** in all indoor settings, regardless of vaccination status through Fall semester. Signage to this effect has been posted in all buildings throughout the District. Face coverings are not required only when actively eating or drinking in designated areas

**Face covering   means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers. A face covering has no visible holes or openings and must cover the nose and mouth. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric.

You may request a face covering through key offices around campus if you misplaced yours.

Face Covering Sign  


Self-Assessment of COVID-19 Symptoms Upon Entering SMCCCD Buildings

Employees are required to self-assess for signs and symptoms of COVID-19 prior to entering any district building.  

Signs are posted at each building entrance to prompt individuals for self-assessment of the following symptoms:  fever, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, sore throat, abdominal pain/diarrhea, or new loss of taste or smell. 

If an individual self-assesses any symptom(s), they cannot enter the building and must leave campus grounds immediately. Follow reporting procedures as outlined by the SMCCCD COVID Written Prevention Plan for further guidance. 

COVID Symptoms Self-Assessment Sign  


Experiencing Symptoms, Test Positive, or Exposed?

Any employee experiencing symptoms of illness (i.e. fever, aches, chills, coughs, etc.) should stay home and attend to their health and wellbeing and to mitigate spread to others in their workspaces. Contract tracing protocols per San Mateo County Health will still be in effect.

If you have tested positive or are experiencing COVID-19 symptoms:

If you think you may have been exposed to someone who tested positive:

 

The Isolation / Exposure / Quarantine Decision Tree   will be used to determine appropriate directives. 

 

See the SMCCCD Program Prevention Plan regarding Investigating, Responding, Reporting, and Record Keeping COVID-19 Cases.


Employee COVID-19 Testing

Employees who cannot get vaccinated for COVID-19, receive an approved medical or sincerely held religious belief exemption, and who are accessing campus are required to be tested weekly (SMCCCD COVID-19 Program Prevention Plan  ), at no cost, through district approved Virus Geeks COVID-19 testing services.

Onsite campus COVID-19 testing for all other employees (other family members not eligible) is offered based on availability and meets at least one of the following criteria:

  • If you are experiencing symptoms consistent with COVID-19 (COVID Symptoms Self-Assessment  )
  • If you have confirmed an exposure indoors closer than 6ft and longer than 15 minutes in duration

Free employee family members, student, and public COVID-19 testing services continue to be available at CSM.

 

COVID-19 Program Specialists

Cañada College

Juan Cornejo
Building 1, Room 213
650-381-3574
cornejoj@smccd.edu

Juan Cornejo

Contact me:
Mon - Thu: 10am - 6pm
Fri: 9am - 5pm
 

College of San Mateo

Gil Chavez
Building 1, room 139
650-378-7289
chavezg@smccd.edu

Gil Chavez

Contact me:
Mon - Thu: 10am - 6pm
Fri: 9am - 5pm
 

Skyline College

Sharon Anzora
Portable 3E
650-738-7517
anzoras@smccd.edu

Sharon Anzora

Contact me:
Mon & Wed: 10am - 6pm
Tue & Thu: 12pm - 7pm
Fri: 9am - 5pm


Requesting Personal Protective Equipment and Sanitization Supplies

Employees may request the following equipment and supplies:

  • N-95 respirator and/or face shield for voluntary use to wear while on site
    • Request through your supervisor or your Division Office.
  • Face coverings (surgical masks) located in key campus areas restock
    • Request through your supervisor or your Division Office. 
  • Hand sanitizer, sanitizing wipes, paper towels
    • Request through your supervisor or your Division Office.

See the SMCCCD Program Prevention Plan regarding Face Coverings & Personal Protective Equipment and Sanitization & Hygiene for more detailed information.


Sanitization & Hygiene

The following Sanitization and Hygiene strategies are identified to mitigate the spread of COVID-19. The CDC has determined that COVID-19 is predominantly transmitted via aerosolized droplets from person to person. However, effective cleaning and disinfecting may contribute to the slowing of COVID-19 virus transmission.

Facilities Custodians clean and disinfect at least once daily:

  • High use community spaces: in-use classrooms, break rooms, work rooms, conference rooms, etc.
  • High touch points: handrails, door handles, elevator buttons, etc.
  • Restrooms

All campus community members are expected to participate in:

  • Effective hand hygiene by washing and sanitizing hands frequently
  • Sanitizing the furniture, fixtures, and equipment they touch and use

Building Health Safety and Ventilation

The District Facilities Team continues to assess and address any safety issues (indoors and outdoors) on campuses and the District office. The District facilities are clean and meet Cal/OSHA requirements. Appropriate ventilation/filtration and sanitation protocols are in place (or alternatives have been identified) for buildings to ensure compliant working conditions.

See the SMCCCD Program Prevention Plan regarding COVID-19 Workplace Safety Assessment considerations.

View a briefing on the buildings' air handling systems

Campus Activities & Events

All campus activities and events are resumed through normal operations. 

  • All employees and students approved to access campus facilities may engage in in-person campus activities.
  • The public and visitors may also engage in in-person campus activities if they comply with district safety guidelines and other policies. Vaccination verification will not be requested.

A record including date of event, timeframe, name of participants, phone, email is recommended should follow up COVID-19 tracing be necessary.


Return of Workplace Equipment

Employees who need to have technology reconnected in their workspace should submit an IT Help Desk ticket as soon as possible at this link. Employees who borrowed equipment (i.e. chairs, monitors, etc.) and supplies from their workspaces should bring those items to their workspaces, including peripheral cables, dongles etc. Any equipment that was damaged during home use should be reported to ITS or your supervisor as soon as possible.

 

Districtwide Briefings and Campus Town Hall Meetings

Return to On-Site Work Briefing

On August 10th, Chancellor Claire hosted a Districtwide Briefing to provide updates about returning to on-site work, and the college presidents hosted Town Hall Meetings to provide further site-specific information and answer questions from attendees.

The recordings of the briefing and town hall meetings can be accessed below:

Student Vaccination Requirements Briefing

On September 22nd, Chancellor Claire hosted a Districtwide Briefing on the processes relating to implementing student vaccination requirements. 

The recording from that briefing can be accessed below: