Recovery: COVID Written COVID-19 Program Prevention Plan

The Center for Disease Control and Prevention (CDC) confirm that effectiveness of COVID-19 vaccines offer similar protection in real-world conditions as they have in clinical trial settings, reducing the risk of COVID-19, including severe illness, among people who are fully vaccinated.

Current data suggest that COVID-19 vaccines authorized for use in the United States offer protection against most variants currently spreading in the United States. The more individuals who get vaccinated, the lower opportunity for new variants to emerge. Getting vaccinated helps everyone!

The Board of Trustees has adopted policy (BP 2.90)   that requires COVID-19 vaccines for all employees.

Exceptions may be granted following federal or state guidelines:

  • medical issue or disability, or
  • sincerely-held religious belief

Individuals who have recovered from a COVID-19 infection are still required to obtain a COVID-19 vaccine.

Those who qualify as exempt are subject to other safety measures in accordance with Cal/OSHA regulations and public health safety measures.

Attestation documentation confirm 93% of employees across the district are fully vaccinated.

Please complete the vacccination documentation process below:

  1. Log into Websmart and select the “employee” tab
  2. Click on the “COVID Vaccination” link at the bottom of that page
  3. Select “Enter Vaccination Dates”**

**Employees who submit vaccination data, enter two dose dates for Moderna and Pfizer or one dose date for Johnson & Johnson AND upload a digital copy (jpeg, tiff, or pdf) of vaccination card or California digital vaccination record.

Employees seeking a COVID-19 vaccination exemption may:

A human resources representative will make every effort to review the request and provide a determination within 5 working days. Please make sure when filling out the form to submit all requested information and documentation. Approved exemptions do not preclude employees from working on-site.

Full Standard Operating Procedure: COVID-19 Vaccinations  

SMCCCD, through the COVID-19 Health Officer, will conduct tracing procedures for seeking information regarding COVID-19 cases and close contacts, COVID-19 test results, onset of COVID-19 symptoms, and identifying and recording COVID-19 cases. Personal identifying information of COVID-19 cases or persons with COVID-19 symptoms, and any medical records required by this section, shall be kept confidential unless disclosure is required or permitted by law.

If you have tested positive or are experiencing COVID-19 symptoms

If you think you may have been exposed to someone who tested positive:


The COVID-19 Health Officer (CHO) will perform a preliminary investigation to assess conditions of the potential exposure and the Isolation / Exposure / Quarantine Decision Tree   will be used to determine appropriate directives.

The following will apply based on the variables of the suspected campus exposure:

  • Perform contact tracing following Center for Disease Control (CDC) and San Mateo County Public Health (SMCPH) guidelines, and HIPPA regulations for maintaining confidentiality during process
  • Contact San Mateo County Public Health to report any COVID-19 cases and obtain consultation as appropriate as required by law and regulation
  • Notify COVID-19 positive individuals with SMCPH directives for isolation
  • Notify individuals who have been determined to have close contact risk exposure** with SMCPH directives for quarantine or symptom monitoring

**Close contact risk exposure: means being within six feet of a COVID-19 case for a cumulative total of 15 minutes or greater in any 24-hour period within or overlapping with the “high-risk exposure period” regardless of the use of face coverings.

  • Isolation and quarantine directed individuals will be required to provide self-attestation to COVID-19 Health Officer (CHO) prior to official clearance and return to campus grounds. The following must be assessed:
    • Acknowledgement of directive for isolation (COVID+ test) or quarantine (symptomatic or confirmed exposure)
    • Completion of isolation or quarantine (beginning and ending date) consistent with CDC recommendations
    • Confirmation of no symptoms; or improved symptoms, and no fever for 24 hours without fever-reducing medication

A follow up negative COVID test is NOT required for release.

  • The CHO shall notify appropriate instructor, college staff, and division dean when the student is cleared to return to campus grounds

A reminder to help keep our college community healthy and safe:

  • Monitor daily for signs of illness.  Stay home if sick and report to appropriate instructor or college staff
  • Report any household or community COVID-19 positive exposures
  • Wear a required face covering at all times while indoors. The face covering should have at least 2 layers, completely cover your nose and mouth, and fit snugly against the sides of your face
  • Sanitize hands and works spaces frequently to reduce the spread of germs

Full Standard Operating Procedures:

Investigating and Responding to COVID-19 Cases in the Workplace  

Identification and Evaluation of COVID-19 Hazard  

Reporting, Recording, Access  

Return to Work  

The SMCCCD Facilities team have assessed buildings throughout the district and have implemented the following Cal OSHA standards when identified:

  • enhanced airflow and ventilation to all spaces on campus
  • enhanced filtration
  • make available hand sanitizer and sanitizing wipes
  • installed plexiglass barriers at high volume student transactional spaces

To request a safety assessment of your workspace,

  1. Communicate your need for a workspace safety assessment request with your immediate supervisor and secure your supervisor’s approval.
  2. Submit a Facilities work order via the Facilities Helpcenter located on the SMCCD portal page: 
  3. In the “Request description” box please note: COVID-19 Work-Space Safety Assessment

Facilities will respond to the work order and schedule a meeting with the requestor.  As part of the site visit, Facilities will

  1. Ensure that sanitization materials are provided and easily accessible
  2. Review ventilation and filtration performance and adjust to increase outside air where feasible
  3. Provide signage that complies with current OSHA, CDC, and San Mateo County Health Department requirements
  4. Install temporary plexiglass in areas deemed as high volume public interactive spaces


Full Standard Operating Procedure: COVID-19 Workplace Safety Assessment   

All employees, students and visitors to any District facility are required to wear a face covering** in all indoor settings, regardless of vaccination status.  Signage to this effect has been posted in all buildings throughout the District.  (Face coverings are not required when working alone in a closed office or room OR when actively eating or drinking in designated areas.)

**Face covering means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers. A face covering has no visible holes or openings and must cover the nose and mouth. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric.

Public Safety will facilitate distribution of sufficient PPE to appropriate site locations

  • HEPA filter respirators (N95) and face shields are located in Public Safety Office for request and distribution following “Employee PPE Request Process”

Employee PPE Request Process:

Employees can request face shields for voluntary use using the following procedures

  1. Request PPE through smartsheet link.  One (1) Face shield per request.  Submit completed form.
  2. A follow up automated email will request individual to complete training materials** and attest completion and understanding of proper use.
  3. Public Safety will be notified of request and will distribute requested PPE.  Documentation of distribution automatically occurs when designee electronically attests distribution

Click here to learn How to Properly Put on and Take off a Disposable Respirator.  

Restock for face coverings (surgical masks) located in key campus areas may be requested through your Division Office. They will request directly through campus Public Safety.

Full Standard Operating Procedure: Face Covering and Personal Protective Equipment   

The following Sanitization and Hygiene strategies are identified to mitigate the spread of COVID-19. The CDC has determined that COVID-19 is predominantly transmitted via aerosolized droplets from person to person.  However, effective cleaning and disinfecting may contribute to the slowing of COVID-19 virus transmission.

Facilities Custodians clean and disinfect at least once daily:

  • high use community spaces: in use classrooms, break rooms, work rooms, conference rooms, etc.
  • high touch points: handrails, door handles, elevator buttons, etc.
  • restrooms

All campus community members are expected to participate in:

  • effective hand hygiene by washing and sanitizing hands frequently
  • sanitizing the furniture, fixtures, and equipment they touch and use

Office Occupants will clean and disinfect as needed their:

  • Work surface, chair arms, and equipment (phones, keyboards, etc.)
  • Personal possessions

The Facilities department provides hand sanitizer and sanitizing wipes for use by campus occupants. 


Full Standard Operating Procedure: Sanitization and Hygiene   

Multiple COVID-19 infections are defined as three or more employee COVID-19 cases visited the workplace during their high-risk exposure period at any time during a 14-day period.

The following will take effect:

  • Recommend COVID-19 Testing
  • Alert employees in the exposed group of their right to request a respirator for voluntary use, if they are not fully vaccinated
  • Evaluate whether to implement physical distancing of at least six feet between persons or, where six feet of physical distancing is not feasible, the use of cleanable solid partitions of sufficient size to reduce COVID-19 transmission
  • Perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19
  • Filter recirculated air with Minimum Efficiency Reporting Value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, the SMCCCD shall use filters with the highest compatible filtering efficiency. SMCCCDs shall also evaluate whether portable or mounted High Efficiency Particulate Air (HEPA) filtration units or other air cleaning/ventilation systems would reduce the risk of transmission and, if so, shall implement their use to the degree feasible

Major COVID-19 Outbreak is applicable if 20 or more employee COVID-19 cases in an exposed group visited the workplace during their high-risk exposure period within a 30-day period, and shall apply until there are fewer than three COVID-19 cases detected in the exposed group for a 14-day period.

The following will take effect:

  • Provide a respirator for voluntary use to employees in the exposed group and shall determine the need for a respiratory protection program or changes to an existing respiratory protection program.
  • Consider and employ appropriate physical distancing strategies
  • install cleanable solid partitions that effectively reduce transmission between the employee and other persons when physical distancing requirements cannot be maintained
  • Evaluate whether to halt some or all operations at the workplace until COVID-19 hazards have been corrected


Full Standard Operating Procedure: Multiple COVID-19 Infections and COVID-19 Outbreaks   

Full Standard Operating Procedure: Major COVID-19 Outbreaks