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Board Policies & Procedures

Effective November 2023, SMCCCD Board Policies and Administrative Procedures are being updated, renumbered, and migrated to BoardDocs. The active hyperlinks in the crosswalk table below indicate current policies and procedures.

 

Legacy Title New Title
1.00 The San Mateo County Community College District
1.01 District Mission
1.02 Organization of the Board

BP 2010 Board Membership

BP 2100 Board Elections

BP 2110 Vacancies on the Board

1.05 Student Trustee
Procedure: 1.05.1 Election of Student Trustee   

BP 2015 Student Trustee

BP 2105 Election of Student Trustee

1.10 Duties and Responsibilities of the Board

BP 2200 Board Duties and Responsibilities

BP 2740 Board Education

1.15 Officers of the Board BP 2210 Officers
1.20 Duties of Officers BP 2210 Officers
1.25 Secretary for the Board
BP 2210 Officers
1.30 Compensation of Board Members

BP 2725 Board Member Compensation

BP 2730 Board Member Health Benefits

BP 2735 Board Member Travel

1.35 Board Member Conduct

BP 2715 Board Code of Ethics/Standards of Practice

BP 2717 Personal Use of Public Resources – Board

BP 2720 Communications Among Board Members

BP 2745 Board Self-Evaluation
1.40 Meetings of the Board
Procedure: 1.40.1 Special and Emergency Meetings   ; 1.40.2 Recording of Meetings   

BP 2305 Annual Organizational Meeting

BP 2310 Regular Meetings of the Board

BP 2315 Closed Sessions

BP 2320 Special and Emergency Meetings

BP 2365 Recording

1.45 Agendas for Meetings

BP 2340 Agendas

BP 2345 Public Participation at Board Meetings

BP 2350 Speakers
1.50 Minutes of Meetings

BP 2360 Minutes

BP 2365 Recording
1.55 Order of Business and Procedure
1.60 Rules of Order for Board Meetings

BP 2345 Public Participation at Board Meetings

BP 2350 Speakers

BP 2355 Decorum
1.65 Community Relationships
1.70 Board Action on Legislative Issues/Political Activity
2.00 Administrative Organization     
2.02 Chancellor of the District
Procedure: 2.02.1 Selection Procedures for Chancellor   ; 2.02.2 Chancellor of the District: Evaluation   ; 2.02.3 Delegation of Authority   

BP 2430 Delegation of Authority to the District Chancellor 

BP 2431 Selection of the Chancellor

BP 2432 District Chancellor Succession

BP 2435 Evaluation of the District Chancellor
2.03 College Presidents  
Procedure: 2.03.1 College Presidents: Selection Procedures   
 
2.05 Academic Senate BP 2510 Participation in Local Decision-Making
2.06 Board Policy and Administrative Procedure
Procedure: 2.06.1 Board Policy and Administrative Procedure   
BP 2410 Board Policies and Administrative Procedures
2.07 Policy Development BP 2410 Board Policies and Administrative Procedures
2.08 District Participatory Governance Process
Procedure: 2.08.1 District Participatory Governance Process   ;
2.08.2 Faculty Service Areas   ; 2.08.3 Academic Senate/Union Agreements   
BP 2510 Participation in Local Decision-Making
2.09 Categories of Employment  
Procedure: 2.09.1 Categories of Employment: Evaluation   ;
2.09.2 Titles for Faculty   ; 2.09.3 Teaching Assignments for Classified Employees   
 

2.10 Selection Procedures   
Procedure: 2.10.1 Selection Procedures   

 

2.11 Philosophy of Personnel Management and Human Resource Development   
Procedure: 2.11.1 Professional Development   

 

2.12 Employee Rights and Protection, Domestic Partner Rights, and Whistleblower Protection   
Procedure: 2.12.1 Whistleblower Protection   

 

2.13 Dissemination of Employee Information   

 

2.14 Outside Employment   

 

2.15 Collective Bargaining   

 
2.16 Public Notice of Negotiations
Procedure: 2.16.1 Presentation of Initial Collective Bargaining Proposals   
BP 2610 Presentation of Initial Collective Bargaining Proposals

2.17 Emeritus Designation   

 

2.18 Student Participation in District and College Governance   

 

2.19 Nondiscrimination
Procedure: 2.19.1 Nondiscrimination ; 2.19.2 Discrimination and Harassment Investigations 

Interim BP 3410 Nondiscriminiation
Interim AP 3410 Nondiscrimination; Interim AP 3435 Discrimination and Harassment Complaints and Investigations

2.20 Equal Employment Opportunity   
Procedure: 2.20.1 Equal Employment Opportunity   ; 2.20.2 Equal Employment Opportunity: Service Animals   

 

2.21 Policy on Professional Ethics   
Procedure: 2.21.1 Institutional Code of Ethics   

 

2.22 Employment of Relatives   

 

2.23 Leaves of Absence and Catastrophic Leave Program   
Procedure: 2.23.1 Leaves of Absence   ; 2.23.2 Catastrophic Leave Program   

 

2.25 Prohibition of Harassment
Procedure: 2.25.1 Prohibition of Harassment ; 2.25.2 Discrimination and Harassment Investigations

Interim BP 3430 Prohibition of Harrassment
Interim AP 3410 Nondiscrimination; Interim AP 3430 Prohibition of Harrassment

Interim BP 3433 Prohibition of Sexual Harrassment under Title IX
Interim AP 3433 Prohibition of Sexual Harrassment under Title IX; Interim AP 3434 Responding to Harassment Based on Sex under Title IX; Interim AP 3435 Discrimination and Harassment Complaints and Investigations

2.26 Drug Free Workplace and Educational Environment   
Procedure: 2.26.1 Drug Free Environment and Drug Prevention Program   ; 2.26.2 Alcoholic Beverages   ; 2.26.3 Drug and Alcohol Testing   

 

2.27 Policy on Smoking and Tobacco Use   
Procedure: 2.27.1 Smoking on District Property   

 

2.28 Safety; Injury and Illness Prevention Program   
Procedure: 2.28.1 Safety; Injury and Illness Prevention Program   ; 2.28.2 Workplace Violence  

Interim BP 3510 Workplace Violence
Interim AP 3510 Workplace Violence

2.29 Sexual Assault Education, Prevention, and Reporting
Procedure: 2.29.1 Sexual Assaults on Campus   ; 2.29.2 Registered Sex Offender Information   

Interim BP 3540 Sexual and Other Assaults on Campus

2.30 Political Activity   
Procedure: 2.30.1 Voter Registration   

 

2.31 Speech: Time, Place and Manner   

 

2.34 Computer and Network Use   

 

2.35 Use of District Communications Systems   
Procedure: 2.35.1 Access to District Email   

 

2.40 Public Records   
Procedure: 2.40.1 Public Records   

 
2.45 Conflict of Interest
Procedure: 2.45.1 Conflict of Interest   ; 2.45.2 Conflict of Interest Code   
BP 2710 Conflict of Interest

2.51 Reporting of Crimes   
Procedure: 2.51.1 Reporting of Crimes   

 

2.52 Local Law Enforcement   
Procedure: 2.52.1 Local Law Enforcement   

 

2.55 Emergency Response Plan   
Procedure: 2.55.1 Emergency Response Plan   

 

2.60 Resignations   

 

2.70 Accreditation   
Procedure: 2.70.1 Accreditation   

 

2.75 Institutional Planning and Effectiveness   
Procedure: 2.75.1 Institutional Planning   

 

2.80 Recognition: Honorary Degree; Presidential Medallion; Naming of Facilities   

 

2.90 COVID-19 Vaccination Requirement   
Procedure: 2.90.1 COVID-19 Vaccination   

 

3.00 Applicability of Chapter III Policies   
Procedure: 3.00.1 Academic Employees: Grievance Procedure for Contract Decisions   ; 3.00.2 Retiree Health Benefits: Academic Employees   ; 3.00.3 Industrial Accident and Illness Leave   

 

3.05 Designation of Faculty   
Procedure: 3.05.1 - Minimum Qualifications, Faculty Service Areas and Equivalency to Minimum Qualifications   

 

3.15 Employment Requirements   
Procedure: 3.15.3 Faculty Hiring   

 

3.20 Evaluation of Faculty   
Procedure: 3.20.1 Evaluation of Faculty and Faculty Tenure   

 

3.25 Wages, Hours and Other Terms and Conditions of Employment   

 

3.30 Pay Period for Faculty   

 

3.35 Payroll Deductions   

 

3.40 Faculty Substitutes   

 

3.50 Suspension and Dismissal   

 

3.80 Summer Session Faculty Employment   

 

3.90 Post-Retirement Contract   

 

3.95 Reduced Workload Program   

 

4.00 Applicability of Chapter IV Policies   
Procedure: 4.00.1 Claims for Work out of Classification   ; 4.00.2 Overtime Procedures: Non-exempt Classified Employees   ; 4.00.3 Industrial Accident and Illness Leave   

 

4.05 The Classified Service   

 

4.10 Interim Policy on Telework Program   
Procedure: 4.10.1 Telework Program (Interim AP)   

 

4.15 Employment Requirements   
Procedure: 4.15.1 Employment Requirements: Identity Documentation,Freedom from Tuberculosis, and Fingerprinting   

 

4.20 Supervision of Classified Employees   

 

4.22 Classified Staff Development Program   

 

4.25 Employees Not Members of the Classified Service   
Procedure: 4.25.1 Employees Not Members of the Classified Service   ; 4.25.2 Student Workers   

 

4.30 Pay Period for Classified Employees   

 

4.35 Payroll Deductions   

 

4.40 Continuation of Employment   

 

4.45 Dismissals and Disciplinary Action   
Procedure: 4.45.1 Dismissals and Disciplinary Action   

 

5.00 Applicability of Chapter V Policies   
Procedure: 5.00.1 Industrial Accident and Illness Leave   

 

5.01 Definition of Non-Represented Employees  
Procedure: 5.01.1 Additional Responsibilities Pay for Non-Represented Employees   

 

5.02 Non-Represented Employees: Work Year and Workday   

 

5.04 Non-Represented Employees: Staff Development Programs   

 

5.06 Non-Represented Employees: Conflict Resolution   

 

5.07 Non-Represented Employees: Health Benefits and Leaves of Absence   

 

5.10 Managers: Employment and Reassignment   
Procedure: 5.10.1 Administrative Retreat Rights   

 

5.12 Managers: Responsibilities   

 

5.14 Managers: Compensation and Benefits   

 

5.15 Non-Represented Employees: Employment Requirements   
Procedure: 5.15.1 Identity Documentation, Freedom from Tuberculosis, and Fingerprinting   

 

5.16 Managers: Evaluation   

 

5.20 Academic Supervisors: Employment and Reassignment   

 

5.24 Academic Supervisors: Compensation and Benefits   

 

5.26 Academic Supervisors: Evaluation   

 

5.50 Classified Professional/Supervisory Employees: Employment and Transfer   

 

5.54 Classified Exempt and Non-Exempt Professionals and Supervisors: Compensation and Benefits   

 

5.56 Classified Professional/Supervisory Employees: Evaluation   

 

5.60 Confidential Employees: Employment and Transfer   

 

5.64 Confidential Employees: Compensation and Benefits   

 

5.66 Confidential Employees: Evaluation   

 

6.01 Philosophy and Purpose   

 

6.03 Division Organization   

 

6.04 Minimum Class Size Guidelines   

 

6.05 Academic Calendar   
Procedure: 6.05.1 Academic Calendar   

 

6.10 Philosophy and Criteria for Associate Degree and General Education   
Procedure: 6.10.1 Philosophy and Criteria for Associate Degree and General Education   

 

6.11 Requirements for Degrees and Certificates   
Procedure: 6.11.1 Graduation Requirements for Degrees and Certificates   ; 6.11.2 Career/Technical Program Requirements   

 

6.12 Definition of Credit Courses   
Procedure: 6.12.1 Distance Education   ; 6.12.2 Work Experience   ; 6.12.3 Independent Study/Special Project   

 

6.13 Curriculum Development, Program Review, and Program Viability   
Procedure: 6.13.1 Curriculum Development, Program Review, and Program Viability   ; 6.13.2 Curriculum Committees   

 

6.14 Course Prerequisites and Other Limitations on Enrollment   
Procedure: 6.14.1 Prerequisites and Co-requisites   

 

6.16 Standards of Scholarship   
Procedure: 6.16.1 Remedial Coursework   

 

6.17 Course Repetition   
Procedure: 6.17.1 Course Repetition and Repeatable Courses   

 

6.18 Credit for Prior Learning   

 

6.19 Multiple and Overlapping Enrollments   
Procedure: 6.19.1 Multiple and Overlapping Enrollments   

 

6.20 Probation, Dismissal, and Readmission   
Procedure: 6.20.1 Probation, Dismissal and Readmission: General and Inclusion/Exclusion of Units Attempted   

 

6.21 Grading and Academic Record Symbols   
Procedure: 6.21.1 Grading and Academic Record Symbols   ; 6.22.1 Academic Renewal   

 

6.22 Academic Renewal   
Procedure: 6.22.1 Academic Renewal   

 

6.23 Grade Changes   
Procedure: 6.23.1 Grade Changes   

 

6.24 Articulation   
Procedure: 6.24.1 Articulation   

 

6.25 Pass/No Pass Options   

 

6.26 Transfer of Credit & Grad. and/or Certif. Pgm. Req. for Students Who Transfer among the Dist. Colleges   

 

6.30 Externally Funded Special Projects and Programs   

 

6.31 Course Auditing and Auditing Fees   

 

6.32 Intellectual Property   
Procedure: 6.32.1 Educational Materials: Distribution of Academic Presentations   

 

6.33 Use of Copyrighted Materials   

 

6.34 KCSM-TV and KCSM-FM   

 

6.35 Academic Freedom   
Procedure: 6.35.1 Academic Freedom   

 

6.38 Criteria for Selection of Guest Speakers   

 

6.39 Presence of Non-Students on District Property   

 

6.45 Field Trips and Excursions   

 

6.50 Student Teachers and Interns   

 

6.60 Nursing Program   

 

6.80 Policy Governing the Use of Off-Campus Facilities   

 

6.87 Library and Learning Support Services   
Procedure: 6.87.1 Library and Learning Support Services   

 

6.90 Community Education Classes   

 

6.94 Contract Courses and Services   

 

7.00 Student Services   

 

7.01 Admissions and Concurrent Enrollment   
Procedure: 7.01.1 Admission of Students   ; 7.01.2 Admission of Concurrent Enrollment High School Students,Middle College High School Students, Other Young Students, and Non-immigrant Visitor Students   ; 7.01.3 International Students   ; 7.01.4 Students in the Military   

 

7.02 Residence Determination   
Procedure: 7.02.1 Residence Determination   

 

7.07 Non-Resident Student Tuition Fees   
Procedure: 7.07.1 Non-resident Student Tuition Fees   

 

7.09 Withholding of Student Records   
Procedure: 7.09.1 Withholding of Student Records   

 

7.20 Student Equity   
Procedure: 7.20.1 Student Equity   

 

7.22 Student Credit Card Marketing   
Procedure: 7.22.1 Student Credit Card Marketing   

 

7.23 Athletics   
Procedure: 7.23.1 Athletics   

 

7.26 Prevention of Identity Theft in Student Financial Transactions   
Procedure: 7.26.1 Prevention of Identity Theft in Student Financial Transactions   

 

7.28 Student Records, Directory Information, and Privacy   
Procedure: 7.28.1 Student Records, Directory Information, and Privacy   ; 7.28.2 Student Records: Challenging Content and Access Log   

 

7.37 Open Enrollment   
Procedure: 7.37.1 Open Enrollment   

 

7.38 Enrollment Priorities   
Procedure: 7.38.1 Enrollment Priorities   

 

7.39 Student Success and Support Program   
Procedure: 7.39.1 Student Success and Support Program   

 

7.40 Counseling and Advising Services   
Procedure: 7.40.1 Counseling and Advising Services   

 

7.41 Disabled Students Programs and Services (DSPS)   
Procedure: 7.41.1 Disabled Students Programs and Services (DSPS)   ; 7.41.2 Service Animals   

 

7.42 Extended Opportunities Programs and Services (EOPS)   
Procedure: 7.42.1 Extended Opportunity Programs and Services (EOPS)   

 

7.43 Student Financial Aid Programs   
Procedure: 7.43.1 Student Financial Aid Programs   

 

7.44 Student Health and Psychological Services   
Procedure: 7.44.1 Student Health and Psychological Services   ; 7.44.2 Communicable Disease   

 

7.45 Transfer Center   
Procedure: 7.45.1 Transfer Center   

 

7.46 Access to Shower Facilities   

 

7.48 Child Development Centers   
Procedure: 7.48.1 Child Development Centers   

 

7.56 Collection of Delinquent Loans and Other Financial Obligations   

 

7.60 Student Organizations and Activities   
Procedure: 7.60.1 Student Organizations and Activities   

 

7.61 Financial Responsibilities: Student Body Associations and Student Organizations   
Procedure: 7.61.1 Financial Responsibilities: Student Body Associations and Student Organizations   

 

7.62 Associated Students Election   
Procedure: 7.62.1 Associated Students Elections   

 

7.63 Off-Campus Student Organizations   

 

7.67 Sexual Harassment Involving Students   

 

7.69 Student Conduct   
Procedure: 7.69.1 Standards of Student Conduct, Prohibited Actions and Disciplinary Procedures   ; 7.69.2 Student Disciplinary Procedures   ; 7.69.3 Student Disciplinary Sanctions   

 

7.73 Student Grievances and Appeals   
Procedure: 7.73.1 Student Grievances and Appeals   

 

8.00 Fiscal Management   
Procedure: 8.00.1 Fiscal Management   

 

8.02 Delegation of Authority   
Procedure: 8.02.1 Delegation of Authority   

 

8.03 Authorized Signatures   
Procedure: 8.03.1 Designation of Authorized Signatures   

 

8.05 District Financial Audits   
Procedure: 8.05.1 Audits   

 

8.06 Investment of District Funds   
Procedure: 8.06.1 Investments   

 

8.07 Debt Issuance and Management   

 

8.08 Attendance Accounting   
Procedure: 8.08.1 Attendance Accounting   

 

8.11 District Budget   
Procedure: 8.11.1 District Budget   

 

8.13 Public Safety on District Property   
Procedure: 8.13.1 Public Safety on District Property; Campus Safety; Campus Security and Access   

 

8.14 Bond Oversight Committee and Accountability Measures   
Procedure: 8.14.1 Bond Oversight Committee   

 

8.15 Purchasing   
Procedure: 8.15.1 Purchasing: Accessibility of Information Technology   ; 8.15.2 Independent and Personal Contracts   ; 8.15.3 Bids and Contracts for Goods and Services (non-construction)   

 

8.16 Construction Bids - Prequalification of Bidders   
Procedure: 8.16.1 Bids and Contracts - UPCCAA   ; 8.16.2 Bids and Contracts Other than UPCCAA   

 

8.17 Capital Construction   
Procedure: 8.17.1 Capital Construction   

 

8.18 Revolving Cash Fund   

 

8.20 Claims Against the District   
Procedure: 8.20.1 Claims Against the District   

 

8.27 Records Retention and Destruction   
Procedure: 8.27.1 Records Management   

 

8.28 Hazardous Materials   

 

8.30 Property Management, Inventory and Transfer   

 

8.31 Disposal of District Property   
Procedure: 8.30.1 Modifications to District Facilities   

 

8.33 Auxiliary Services   

 

8.35 Cash Collections   

 

8.38 Gifts and Donations   

 

8.40 Risk Management   
Procedure: 8.40.1 Risk Management Insurance   

 

8.42 Tax Deferred Compensation   

 

8.45 Transportation on District-Sponsored Activities   

 

8.47 Study/Travel Tours   

 

8.48 Traffic Regulations
Procedure: 8.48.1 Parking   

 

8.49 Use of Unmanned Aerial Systems on District Property   

 

8.50 Accidents   

 

8.51 Report of Injuries   

 

8.54 District Organizational Memberships   

 

8.55 Conference Attendance and Travel   
Procedure: 8.55.1 Domestic Conference and Travel Expenses   ; 8.55.2 International Conference and Travel Expenses   

 

8.56 In-District Conferences and Meetings   

 

8.66 Solicitation of Funds   

 

8.67 Advertising in District Publications   

 

8.70 Fees and Charges   
Procedure: 8.70.1 Fees and Charges   ; 8.70.2 Instructional Materials Fees   

 

8.72 Refund of Fees   

 

8.74 Exemptions and Waivers from Fees   

 

8.75 Non-Tuition Fee Waiver for Undocumented Students   

 

8.76 Free Community College Authorized Under SB 893  
Procedure: 8.76.1 Free Community College Authorized Under SB 893  

 

8.80 Community Use of District Facilities   
Procedure: 8.80.1 Community Use of District Facilities   

 

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