1. Open Employee Self Service.
2. Select Enter Leave Report.
3. Select the correct month or leave-reporting period.
4. To report leave, select the date, choose the appropriate earn code, enter the number of hours, and select Save.
5. After all leave is entered, select Preview, review the report, add an optional comment, and select Submit.

To report no leave taken: Select an earn code, enter zero hours on any day, preview the report, add an optional comment, and submit it.

1. Open Employee Self Service.
2. Select Approve Leave Report.
3. Locate the employee and select Details.
4. Review the reported leave for accuracy.
5. When corrections are needed, add a comment and select Return for Correction.
6. When the report is correct, add an optional comment and select Approve.

1. Open Employee Self Service.
2. Select Enter Time, then Start Timesheet.
3. Select a date and choose the applicable earn code.
4. Enter the hours worked. Use Add Earn Code when more than one earn code applies to the same date.
5. At the end of the pay period, select Preview and review the Timesheet Detail Summary.
6. Select Submit to send the timesheet to your supervisor.

1. Open Employee Self Service.
2. Select Approve Time and choose the appropriate department, pay period, and status.
3. Select an employee in Pending status to review the timesheet.
4. When the employee needs to make a correction, select Return for Correction.
5. To make a correction yourself before approval, select Details, choose the date, and edit the entry.
6. When the timesheet is correct, select Approve.

Refer to the District Payroll Calendar for the specific employee-submission and supervisor-approval deadlines for each pay period.

Yes, provided the timesheet has not been finalized. A supervisor may return it for correction, or the supervisor may edit the entry before approval. After approval, corrections must be coordinated with the appropriate campus business office.

Supervisors should designate one or two approval proxies in advance and tell employees who will approve their timesheets during the absence.

Yes. Available prior periods can be selected from the drop-down menu on the Approve Time screen.

Contact the appropriate campus business office with the employee name, pay period, date, and correction needed. The business office will provide instructions for processing the adjustment.

Common reasons include:

• The timesheet was not approved by the deadline.
• Hours were entered but the timesheet was not submitted.
• No hours were entered in Employee Self Service.
• The employee’s position was not available in Employee Self Service.
• Hours were entered under the wrong position.
• The timesheet was submitted before all hours were entered.

After identifying the issue, contact the appropriate business office or Payroll for correction instructions.