Policies
The San Mateo County Community College District is committed to providing a safe, respectful and inclusive workplace. This page provides information about key District employment policies, employee rights, workplace requirements and required employment notices.
For official District policies and administrative procedures, visit the Board Policies and Administrative Procedures website.
Equal Employment Opportunity
The San Mateo County Community College District is an equal employment opportunity employer and prohibits unlawful discrimination, harassment and retaliation in employment and educational programs in accordance with applicable federal and state law and District policy.
Workplace Accommodations
Reasonable Accommodations
The District provides reasonable accommodations to qualified applicants and employees as required by federal and state law. The District engages in the interactive process when an accommodation may be needed.
Workplace Accommodations and Accommodation Requests
Lactation Accommodation
The District provides reasonable break time and an appropriate private location for employees who need to express breast milk in accordance with California law. Employees may contact Human Resources regarding lactation accommodation needs.
Employee Requirements
Employment Eligibility Verification
All employees must establish their identity and authorization to work in the United States in accordance with federal Form I-9 requirements. Employees may choose which acceptable documentation to present from the Form I-9 Lists of Acceptable Documents.
Social Security Card and Payroll Information
Separately from the Form I-9 process, the District requires employees to provide their Social Security number and Social Security card for payroll processing, tax reporting and related employment record purposes. This requirement is separate from Form I-9 employment eligibility verification.
Tuberculosis Screening
Employees in positions subject to California Education Code tuberculosis requirements must complete the required tuberculosis (TB) risk assessment before employment and periodically thereafter. When risk factors are identified, additional examination may be required. Human Resources will provide instructions regarding applicable requirements and documentation.
Fingerprinting and Background Checks
New employees are subject to fingerprinting, Live Scan and criminal history review requirements as applicable under California law and District policy. Human Resources will provide instructions based on the employee's position and employment category.
Drug-Free Workplace
The District is committed to maintaining a drug-free workplace and educational environment. Employees are expected to comply with Board Policy 3550: Drug-Free Environment and Drug Prevention Program, related administrative procedures and the District's annual Drug-Free Workplace and Educational Environment Notice.
Annual Drug-Free Workplace Notice
The annual notice includes information regarding standards of conduct, health risks associated with alcohol and drug misuse, applicable legal sanctions, available counseling and employee assistance resources, and potential disciplinary consequences for violations of District policy.
Leaves and Employee Rights
Leaves of Absence
Employees may be eligible for job-protected or other authorized leaves under federal and state law, the California Education Code, District policy and applicable collective bargaining agreements. Leave may include family and medical leave, pregnancy disability leave, parental leave, bereavement leave, reproductive loss leave and other applicable leave entitlements.
- District Leaves of Absence
- California Family, Medical and Pregnancy Leave Rights
- Federal Family and Medical Leave Act (FMLA)
Employees Affected by Violence
California law provides eligible employees with protections related to time off and reasonable accommodations when an employee or qualifying family member is affected by certain acts of violence.
Workplace Safety and Reporting
Workers' Compensation
Employees who experience a work-related injury or illness should promptly report the incident and follow the District's workers' compensation reporting procedures.
Workers' Compensation and Workplace Injuries
Workplace Violence Prevention
The District maintains a Workplace Violence Prevention Plan and procedures for reporting workplace violence concerns, threats and incidents.
Complaints and Reporting
Campus Safety
The District publishes an Annual Security Report with information regarding campus safety, crime statistics, reporting procedures and related safety policies.
District Employment Policies
Employees are responsible for following applicable District Board Policies, Administrative Procedures, collective bargaining agreements and other conditions of employment.
Board Policies and Administrative Procedures
View Board Policies and Administrative Procedures
Collective Bargaining Agreements
Collective bargaining agreements contain additional terms and conditions of employment applicable to represented employees.
Collective Bargaining and Labor Relations
Telework
Eligible employees may participate in the District's telework program in accordance with applicable District requirements and approval procedures.
Required Employee Notices
The following resources provide information regarding employee rights and workplace protections under California and federal law. Required notices are also distributed or posted by the District as required by applicable law.
California Notices
- California Workplace Know Your Rights Notice
- California Civil Rights Department Employment Notices
- California Required Workplace Posters and Notices
- Lactation Accommodation Rights
Federal Notices
Employees with questions about employment policies, workplace requirements, employee rights or required notices may contact Human Resources for assistance or request a paper copy of an applicable notice.
This webpage is provided as an employee resource and does not replace required workplace postings, notices provided directly to employees, applicable collective bargaining agreements, or the District's official Board Policies and Administrative Procedures.