Public Records Act

 

The District Office will provide an initial written response to a public records request within 10 days of receipt.  A determination regarding whether documents will be provided may require up to an additional 14 days, depending on the complexity of the request and the availability of responsive documents.  The production of responsive records may follow these determinations on a rolling basis, depending on the volume of records to be produced. 

Public Records Exempt from Disclosure
The District Office will provide access to all public records upon request unless the law provides an exemption from disclosure. Examples of records exempt from disclosure include certain personnel records, drafts, confidential legal advice, records prepared in connection with litigation, and information that may be kept confidential pursuant to other state or federal statutes.

Cost Associated with Requesting Public Records
The District may charge the direct cost of duplication when it provides copies of records to the public (10 cents per page).  The direct cost of duplication includes the pro rata expense of the duplicating equipment and the staff (salary/benefits) required to make a copy of the record.  The direct cost of duplication does not include the staff person’s time in researching, retrieving, redacting, and mailing the record.  When the District must compile electronic data, extract information from an electronic record, or undertake computer programming to satisfy a request, the District may require the requesting party to bear the full costs, including the actual costs of redacting information from electronic records.